When it comes time to start looking for a new space for your office, you must handle the process carefully; relocation can be both beneficial and risky. In order to ensure that you make the best decision possible for your business, ask these questions along the way.
Why exactly am I moving?
It is crucial to understand what you would like to gain from your move. Consider the size, the area, and the price range that you would ideally like in a new office space. There are many different elements tied into this process that can make it seem overwhelming at times but with a clear set of priorities, the search can be done in less time and with less confusion.
What is the cost?
This may seem like one of the more obvious questions, but there is more to it that people often leave out. Make sure to confirm exactly what is included in the total price. The last thing that you want to deal with, along with a move, is surprise charges for things such as utilities, property tax, property insurance, trash collection and area maintenance, which you thought were included in the total price. Also, make sure all costs are spelled out in the lease. Unfortunately, many times tenants sign a lease thinking they are getting a great deal, but don’t realize that they will have to pay additional costs every time there is a work order or renovations are needed or overtime is accrued by office building staff.
What is the area like?
The space you find may be perfect, but the surrounding area can easily make or break it. Consider how the area will affect your clients and staff. Maybe you have chosen an area that is already quite populated with other offices and your business will thrive just off the added foot traffic. However, maybe the new office is in a more isolated location that clients are less likely to travel to. Consider the access – the ease or difficulty of getting to your destination – as well. Traffic lights and traffic flow are important. If there is a lot of traffic in the area, clients may turn away their business because the commute is too much of a hassle.
Is the atmosphere right?
There are many reasons to move, but one of the most important is the feeling you get in your new space. Does this new office make you happy? This visceral reaction is one that you must consider when looking for the ideal office space. If the atmosphere is right, it will keep your employee activity high and create an added value for your business.
What are the terms?
When you are ready to sign the lease, it is essential to understand all the details of the lease. What is the time frame? What are your options for expansion in the future? What happens when the lease is up? Do not think that just because you have finally found a space, you can relax. Now is the time to be alert and clarify all final points.
What is management like?
Remember that your office space will be your home away from home and the relationship with your building owner/super needs to be a good one. Do you get a positive feeling from them? Will management be onsite in order to deal with any problems that arise quickly and efficiently? Make sure to look for management that is flexible and willing to work with you should your office space needs change.
Moving your office space can be a great opportunity, but can also put a lot on the line. By taking the time to ask these questions, you can minimize hassle while maximizing success for your business during the move.